**If you are downloading the document below, please email Rusty Barrett at rbarrett [at] ci.cannon-beach.or.us with your contact information to ensure you receive addendum if issued.
INVITATION
CANNON BEACH
REQUEST FOR PROPOSALS (RFP)
CANNON BEACH ELEMENTARY SCHOOL RENOVATION
DESIGN AND CONSTRUCTION DOCUMENTS
Proposals Due by 4:00 p.m., February 9, 2022
The City of Cannon Beach (“City”) is requesting proposals from qualified design firms (“Design Firm”) to provide complete planning, design, bidding and construction administration services for the renovation of a City-owned property at 268 Beaver, known as Cannon Beach Elementary School. The redevelopment of this property includes the primary school building and an associated structure on the property. The property is approximately 1.6 acres in size and has an address of 268 Beaver St.
The City’s intended use of the property upon redevelopment is to primarily serve visitors and tourists to Cannon Beach. The City also intends to use the redeveloped property as a space for community-related events when not being used for tourism purposes. The Design Firm selected through this RFP will provide conceptual design options and proceed through schematic design, design development, bidding, construction documents and construction administration. Cost estimates must be provided at each design phase. The scope of services will include the hiring and management of subconsultants necessary for the successful completion of the project. Subconsultants will be paid through the fee the City pays to the selected Design Firm.
There are two structures to be renovated. The largest is a 7500 square foot wood-construction arch frame structure gymnasium. The second is 5000 square foot, one story concrete masonry unit block and wood-frame structure with four – 1000 square foot classrooms and ancillary office space. The structures have been out of use for at least 8 years and had limited maintenance for several years prior to that. A high grade of restoration of the building’s envelopes, structural components and mechanical systems will be critical for the success of the project.
For planning and design purposes the entire site is approximately 1.6 acres. The city desires to incorporate walking trails, interpretive signs, displays, planted areas, historically accurate structures, and presentation sites into the project.
Previously, the Cannon Beach City Council reviewed and approved an exemption to traditional competitive bidding to deliver the redevelopment of the property through a Construction Manager/General Contractor (“CM/GC”) delivery method. This RFP will be used to select a Design Firm well qualified to deliver the requested services within a CM/GC context. Responses to this RFP will be reviewed, scored, and ranked according to the criteria and process defined in the RFP. The City will select a Design Firm it determines to be the most qualified to provide the necessary services to redevelop the property through a CM/GC delivery method.
There will be a mandatory pre-proposal meeting held on January 12, 2022 at 2 p.m. at Cannon Beach Elementary School, 268 Beaver Street. The purpose of the meeting is to share information and answer questions about the project. Anyone or any firm intending to submit a proposal must have a representative at this meeting.
RFP documents are available by contacting Rusty Barrett, Contract Coordinator City of Cannon Beach, at 503-436-8093, or e-mail: rbarrett [at] ci.cannon-beach.or.us The RFP may also be downloaded from the City’s website at www.ci.cannon-beach.or.us. Proposals must be received by 4:00 p.m., February 9, 2022, by Rusty Barrett at rbarrett [at] ci.cannon-beach.or.us or at City Hall 163 E Gower St., PO Box 368 Cannon Beach, OR 97110. Proposals may be submitted electronically or by mailed or delivered paper copy. Facsimile proposals will not be accepted. Proposals received after the designated time and date may not be opened.
The City may reject any proposal not in compliance with all prescribed solicitation procedures and requirements and other applicable law, and may reject any or all proposals in whole or in part when the cancellation or rejection is in the best interest of the City.
Dated this 20th day of December 2021
Bruce St. Denis, City Manager